AT MORRISVILLE
Course Outline/Syllabus
Offt 216 Professional Office Practice Simulation
Class: Tues.
–
Wed.
–
Course Description: Working
in a model office handling machine dictation, correspondence, and documents
pertaining to the administrative, medical, or legal office. Strengthening word processing, spreadsheet,
and database skills. Internet
applications. Strengthening of
keyboarding and spelling skills. Career information.
Prerequisite: Offt 114 (Keyboarding 2B), Offt 120 and Offt 220 (Word Processing I and II)
Textbooks Required:
Coasters, Etc., An integrated Office Simulation,
1998 Edition, by Maureen L. Margolies, South-Western Publishing Co.
Supplies: 3
½” high density disk 3
Manila Folders
Notebook for
handwritten class notes and taking Minutes of meetings.
Objectives:
1.
To learn the specific routines and duties in a simulated professional
office.
2.
To make decisions, plan, and prioritize work.
3.
To follow written and oral instructions.
4.
To complete documents according to instructions in a procedures manual
and text.
5.
To understand the importance of human relations in an office setting.
6.
To establish good work habits:
pleasant attitude, efficiency, good attendance and punctuality, ability
to proofread, production of mailable work, and ability to keep calm in
stressful situations.
7. To
understand the concepts of chairing/attending a monthly business meeting;
taking
notes and participating in a proactive manner.
8. To understand and gain practice of a real interview process,
as well as develop a portfolio used in the interview itself based on documents
prepared within Projects assigned.
Course Structure:
I.
Simulated Office Experience—Various Administrative Projects within
Business, Medical and Legal Field
II.
A.
Employment at Coaster’s, Etc. as an Administrative Assistant.
B.
Computerized Tasks which cover
the following:
Sending and receiving E-mail messages,
using basic and advanced word processing functions to prepare letters, memos,
reports, agendas, brochures (3-fold), and templates. Emphasis on spreadsheets and database
applications. Using the Internet to
research information.
Each project has at least two managers
(students) assigned to control the project, record arrival time of students
(logging in) maintain test sign up sheets and control Contract Goals during
each class. These managers are selected
on a rotating basis (from Project to Project).
(see Manager spreadsheet).
C. At end of each project, the group will conduct a Group Sales Meeting. Assigned individuals will hold meeting and remainder of class will type minutes individually and submit to instructor.
D. Various test may be ongoing throughout
these projects or held within the last few weeks of class. These tests include information pertinent to
office work in the field (i.e., time zone tests, proofreading tests, scanning
test, machine transcription test, telephone etiquette, spelling, honomyms,
record management/filing, etc.)
II. Medical/Legal Documentation – All documents are reviewed prior to
each lesson and may be prepared using a Machine Transcriber. Sample documents are distributed to each
student for additional guidelines. Some
vocabulary in each field is also studied as it pertains to the medical and
legal industry.
Final Grades: Simulated Office Experience 20%
Attendance/Professionalism 20%
Machine
Transcription/Filing/Telephone Usage 15%
Portfolio Day Interview Process 15%
Tests 15%
Final Exam 15%
PLEASE
NOTE: You are encouraged to bring your laptop to school for taking notes and
participating in class. Do not create any type of INTERNET CONNECTION unless
asked to by the professor. Any violation of this will result in your dismissal
from the classroom.
This
class is a class to reinforce our ability to manage time. Each lab will be utilized for the student to
complete their work. It is up to each
student to use his or her time wisely.
Absolutely no extensions will be granted to students due to absenteeism,
etc. If a student is absent from class,
it is their responsibility to e-mail Instructor and find out what was assigned,
etc. All homework must be printed out
BEFORE class – no exceptions to this rule.
Upon entering office/classroom, student will sign in. While signing in, there will be a bin in
which student drops off their homework, on their way in. Homework will not be accepted after this sign
in period. This is an office simulation
class – therefore, arriving on time to class is also expected and will heavily
weigh on your final grade (just as you would arrive on time in your job).
If you are a student with a documented disability, who wishes to use academic accommodations, you should do the following:
1). Speak with me during the first two weeks of
class.
2). Talk with David Symonds or Stephanie Lawhorne
to arrange
your test accommodations. Both are located at the